WANT TO AUTOMATICALLY INDEX AND ARCHIVE YOUR BUSINESS
DOCUMENTS?
Datasheet (English)
Recorded Demonstration
CUSTOMER SCENARIO
A customer is using Multi-Function Peripherals (MFPs) to scan
and digitally archive documents on their network. As part of the
process, the documents are indexed so that they can be easily found
and retrieved whenever needed.
THE PROBLEM
The method of indexing these documents is manual. It relies on a
human operator to look at scanned images of the documents and key
in the data from the chosen index fields. With a large volume of
documents this manual process can be time consuming, costly and
prone to human error.
THE SOLUTION
Scan the documents at the MFP ...
Index the documents automatically using Formic's Fusion software
& ...
Archive on the network using eCopy ShareScan
HOW DOES IT WORK?
Formic Fusion software uses powerful optical character
recognition (OCR) engines to read the value of the index fields.
For example, an organisation digitally storing their invoices might
want to retrieve them using supplier name, invoice number, date or
total value (£). The software is set to capture any or all of these
fields and it presents the data that it has captured back to the
user on the eCopy ShareScan screen for verification.
SOLUTION BENEFITS
- Eliminates the time-consuming task of manually indexing
documents
- Can be set to perform checks on the values and format of index
data
- Facilitates instant document retrieval by improving the
accuracy of indexing
KEY FEATURES
- Up to 5 pre-defined index fields for invoices, proof of
delivery notes and purchase orders
- No limit on the volume of documents that can be indexed
- Fusion software is embedded within the eCopy solution
- Other document types can be added on request